Preferred Transaction Coordinator Partners

A transaction coordinator, often called a TC, assists with the administrative and organizational aspects of a real estate transaction from contract to closing. Exact responsibilities vary by brokerage, by transaction, and by the services each coordinator offers.

Common tasks include organizing transaction documents, tracking contractual dates and deadlines, coordinating communication among the appropriate parties, helping schedule inspections and appraisals, monitoring documentation and signatures, maintaining files, sending milestone reminders, and helping ensure required documents reach the brokerage.

No. The agent remains responsible for representing the client, providing guidance within the scope of their license, negotiating, communicating material information, and fulfilling fiduciary and professional responsibilities. A TC is operational support, not a substitute for the license holder.

Yes. Activities that require a real estate license — advising clients on their transaction, negotiating on their behalf, or other acts a license holder must perform — should not be handled by an unlicensed coordinator. If a coordinator is separately licensed and authorized, the scope may differ. Confirm the division of responsibilities with your broker in advance.

Evaluate it as return on investment rather than expense. Estimate the hours administrative transaction work consumes per file, multiply by your annual closings, and consider what you'd do with that time. Then compare the annual cost of coordination against the production that reclaimed time could support. Every agent's numbers are different — run yours before deciding.

There's no magic production number. Common signals include regularly doing administrative work during hours better spent on higher-value activities, feeling overwhelmed when several properties go under contract at once, missing lead generation because you're buried in transaction work, or struggling to keep communication consistent. You don't have to wait until you're overwhelmed — often the best time to build leverage is before you need it.

Not by itself. Delegation requires a system. Define who does what, when responsibility transfers, how the coordinator communicates with you and your clients, which activities must remain with the licensed agent, how deadlines are tracked, and how documents are stored and reviewed. A TC should strengthen your process, not create ambiguity about responsibility.

Any transaction coordination arrangement must comply with your brokerage's policies, applicable licensing laws and regulations, MLS requirements, association rules, and any other requirements governing your practice. Confirm the arrangement with your broker before the first file rather than after.

For many agents, yes. Transaction coordination is often the first form of leverage an individual agent adds, because it can scale with production without requiring a full-time hire or a larger team structure. That can increase capacity while keeping the business relatively simple.

Choose any Texas region and the list updates to show the coordinators who serve it. Partners working across the entire state are marked Statewide Texas and appear under every region you select — coordination work is largely remote, so statewide coverage is common in this category.

No. These partners are provided as a convenience only. Agents are always free to choose their own coordinator, and comparable services are available from other providers. No one is required to use any partner listed here.

No. No partner listed on this page has paid any fee, or provided anything of value, in exchange for placement or referral. Inclusion is based on working relationships with our agents, not on payment.